Organization Structure

  • Once you know that an event is to take place, a planning committee needs to be organized.

    Committee members should have an interest in your event and should include people from across campus. (This could include food service, facilities, security, maintenance, printing, marketing, etc.) Recruitment for committee chairs, if the event is large enough to warrant this, should be done with the program elements and responsibilities in mind. The committee chairs should be allowed to select members of their committees. Again, timing is an issue, and committees need adequate time to prepare and plan.

    • Who should be involved in the planning process? 
    • Who should be involved with the final decisions? 
    • Do you need a campuswide steering committee?
    • What is my event defined as?