Procedures for Obtaining Catering Services or Meal Tickets with University Funds

Procedure for Requesting Catering Services

1. Obtain a quote for the event from Crimson Catering at crimson-catering@iup.edu.
2. Complete the Food/Refreshment Request for IUP funded events form.
3. Submit the completed Food/Refreshment Request for IUP funded events form with a copy of the Crimson Catering quote to Financial Operations for verification of compliance with the Expenditures of Public Funds Guidelines, Standards and Limits with IUP Operational Guidelines. The request and quote may be submitted electronically (preferred method) via email from a person having signature authority over the cost center being charged to food-service-requests@iup.edu, faxed to Kathy Cindric at 724-357-3026, or hand delivered to Kathy in Clark Hall, B-25.
4. Approved requests will be forwarded to Aramark and the Office of Housing and Residence Life and a copy supplied to the requestor. Aramark will coordinate the event’s services with the requestor.
   
   or
   
   Requests not approved will be returned to the requestor with an explanation and a copy supplied to Aramark.

Procedure for Requesting Meal Tickets

1. Complete the Food/Refreshment Request for IUP funded events form.
2. Submit the completed Food/Refreshment Request for IUP funded events form to Financial Operations for verification of compliance with the Expenditures of  Public Funds Guidelines, Standards and Limits with IUP Operational Guidelines. The request may be submitted electronically (preferred method) via email from a person having signature authority over the cost center being charged to food-service-requests@iup.edu, faxed to Kathy Cindric at 724-357-3026, or hand delivered to Kathy in Clark Hall, B-25.
3. Approved requests will be forwarded to the Office of Housing and Residence Life and a copy supplied to the requestor. The Office of Housing and Residence Life will issue meal tickets and arrange for pickup with the requestor.
   
   or
   
   Requests not approved will be returned to the requestor with an explanation and a copy supplied to the Office of Housing and Residence Life.