Paid Sick, Family Care, and Bereavement Leave for Management Employees

  • Sick leave is to be used for absences from work when an employee becomes too ill to work or must be absent for valid sick-related reasons.

    Sick leave can be requested and approved for absences related to an employee’s own illness or injury as well as medical appointments, and may also be used for absences related to care for a family member and as bereavement leave for the death of a family member. 

    Earning Paid Sick Leave

    Management employees earn paid sick leave on a biweekly basis as a percentage of regular hours paid. To earn sick leave, employees must be permanent or, if temporary, must have worked at least 750 hours in the leave calendar year. The leave calendar year is defined as the first full pay period in January through the pay period that includes December 31. Temporary employees who meet the 750 hour threshold will be notified in writing at the time eligibility is met.

    Sick leave is earned at a rate of 6 percent of regular hours paid biweekly or 4.50 hours per pay period.

    Using Paid Sick Leave

    Requests to use paid sick leave must be made through Employee Self-Service (ESS).

    Employees must have at least 30 calendar days of service before paid sick leave can be used.

    Employees with more than one year of service may request and be approved to use sick leave that is expected to be earned in the current leave calendar year.

    Absences for the Employee’s Own Illness or Injury - Sick Leave

    • A doctor’s certificate is required for sick leave requests for three or more consecutive days.  The doctor's certificate must be provided to the employee's supervisor prior to the supervisor approving the leave request and then forwarded to the Office of Human Resources to file in the employee's confidential medical file.
    • If the employee’s absence due to illness or injury is expected to last 2 or more weeks, the absences must be approved as FMLA leave.

    Absences for Sick Family Leave

    • Up to five days of an employee's sick leave accrual may be used as sick family leave per leave calendar year. If additional leave is needed the absences must be approved as FMLA leave.
    • For sick leave requests to care for an immediate family member (Sick Family Leave), an immediate family member is defined as the following: husband, wife, same-sex domestic partner, child, stepchild, child of same-sex domestic partner, parent, brother, or sister of the employee.

    Absences for the Death of a Family Member - Sick Bereavement Leave

    • Up to five days of sick leave may also be used as bereavement leave for absences related to the death of an immediate family member, dependent upon the family member’s relationship to the employee.

    • Up to five days of bereavement leave may be granted per occurrence for the following: husband, wife, same-sex domestic partner, parent, stepparent, child, or stepchild.
    • Up to three days may be granted per occurrence for the following: brother, sister, uncle, aunt, grandparent, step-grandparent, grandchild, step-grandchild, son-in-law, daughter-in-law, brother-in-law, sister-in-law, parent-in-law, grandparent-in-law, or any other relative residing in the employee’s household.

    Carry-Over and Payment of Unused Paid Sick Leave

    • Unused sick leave may be carried over from one leave calendar year to the next. The accumulation of paid sick leave is unlimited.
    • A portion of unused sick leave is only payable upon an employee’s retirement from the university and only if certain age and service criteria are met. Employees who resign from employment or are otherwise separated are not eligible to receive a payout for unused sick leave.