Private Study Carrel Reservation and Use Policy

  • Intended Purpose

    Stapleton Library carrels are intended to provide relatively secure, semi-private space for doctoral students for individual study; and for faculty, staff and administrators who are working on dissertations.

    Carrel Assignments

    The priority list for assignments is as follows:

    1. IUP doctoral students for individual study.
    2. IUP faculty/staff/administrators working on dissertations.

    Applications and Assignments

    First week of Fall semester

    Applications will be accepted by filling out the Locked Carrel Application Form. The form must be typed and signed by you and your advisor or dissertation chair. Your completed form must be submitted to the Circulation desk before Friday of the first week of the fall semester. A random lottery, drawn from the applications on file, will take place shortly thereafter.

    Applicants not receiving a carrel assignment will be notified via email and will be assigned a carrel when one becomes available.

    Anyone applying after the initial fall lottery may submit a completed form to a supervisor at the Circulation Desk, and a carrel will be assigned when one becomes available.

    Awarded A Carrel

    You will receive an email notification if you are awarded a carrel; you will have two weeks to claim the carrel. Visit the Circulation Desk (with your I-Card) on the first floor of Stapleton Library between the hours of 8:00 a.m. and 3:00 p.m. Monday through Friday to find out which carrel has been awarded and to obtain the key.

    If you are not awarded a carrel, but qualify for one, you will be placed on a waiting list and notified when a carrel becomes available.

    Terms of Assignment

    Carrels assigned for the academic year may be used during both semesters plus the summer terms, if needed. In the case of summer term requests, assignments will be made for the entire summer, or a portion thereof, when carrels are available. Applicants receiving a single semester assignment must vacate the carrel no later than end of the Summer Session II, before 3:00 p.m.

    Deposit/Loss of Deposit

    A refundable $20 (cash only) key deposit is required before we can issue a key to the carrel. The key must be returned no later than the end of Summer Session II to receive a refund; you must pick up your refund when the key is returned. If the carrel key is lost, the $20 fee is not refunded, and the occupant must pay an additional deposit of $20 for a new key to be issued. There will be no refunds for recovered keys after a new key has been issued.

    Rules Governing the Use of Private Study Carrels

    1. Carrels are intended for research. They are not second offices or conference rooms, nor do they have mailing addresses.
    2. A $20 (cash only) deposit is required of each person assigned a carrel key.  Loss of or failure to return the key by 3:00 p.m. on the last day of the Summer II Session will result in loss of the deposit.
    3. Carrels may not be used by others than those assigned to them. There should only be one chair in a carrel at any given time.
    4. All library materials housed in the carrels must be checked out through the Circulation Desk. Inspection will be made periodically, and any uncharged library materials will be removed and re-shelved. Non-circulating materials (e.g., reference books or periodicals) may not be stored in carrels
    5. Library staff will not unlock carrels for users who have forgotten or lost their key
    6. The library is not responsible for theft of personal belongings placed in any carrel
    7. Nothing is to be affixed to carrel walls or windows. This includes window curtains of any type. The use of nails, tape, tacks, glue, etc. is expressly prohibited.
    8. The use of personal electronic devices (such as computers, e-book readers, video or audio players with headphones, etc.) is allowed. Personal appliances such as coffee makers, hot water pots, microwaves, etc. or flammable items (e.g., candles) are expressly prohibited.
    9. While you are allowed to eat and drink in the library, the keeping of a stash of snacks and other food in the carrels is prohibited as it entices rodents and bugs to inhabit the space with you
    10. Trash must be taken to a receptacle outside the carrel.
    11. Remember that while the carrels have lockable doors, there is no ceiling. Do not leave personal items such as cell phones or laptops unattended. Thefts do occur.
    12. The Library reserves the right to allow authorized staff to enter any carrel at any time to inspect for compliance with these rules.
    13. Carrels are located on a silent floor. Please silence your cell phones. If you must talk, please move to the stairwell or the first or ground floor.
    14. Once a carrel assignment has been made, it is final
    15. Any abuse of the carrel or library material by a carrel applicant will result in the immediate loss of carrel privileges
    16. Loss of carrel privileges may result in the loss of your deposit.