Fiscal Year 10-11 Requisition, Reservation, and Travel Voucher Processing Cutoff Dates

Posted on 4/1/2011 11:20:02 AM

Following are important times and dates for completing your Fiscal Year (FY) 10/11 requisitions, reservations, and travel vouchers before we close the fiscal year.

Please do not wait until the last minute to enter your requisitions and reservations being funded by your FY10-11 budgets into SAP. Purchasing staff needs sufficient time to make the appropriate arrangements prior to the close of the fiscal year which ends June 30, 2011.

Summary Processing Cutoff Table:

4:00 p.m., June 7, 2011: Last day to enter and release (approve) requisitions for FY10-11

2:00 p.m., June 30, 2011: Last day to enter reservations for FY10-11

Noon, June 30, 2011: Last day to return supply issues to Central Stores for FY10-11 credit

4:00 p.m., July 5, 2011: Last day to submit travel vouchers to the Travel Office for payment from FY10-11 budgets

Requisition Cutoff Date

The last day for submitting online requisitions to Procurement Services for processing against your FY10-11 operating budgets will be Tuesday, June 7, 2011. This means that all FY10-11 online requisitions must be entered into SAP and released (i.e., approved) by the close of business on June 7. Please note that the delivery date for materials being purchased and the rendering date for services being requested must be no later than June 30, 2011.

All requisitions entered into SAP after Tuesday, June 7, 2011, should be for merchandise being delivered or services being performed between July 1, 2011, and June 30, 2012.

Reservation Cutoff Date

The cutoff date and time for submitting online reservations to Central Stores for processing against your FY10-11 operating budgets is 2:00 p.m. on Thursday, June 30, 2011. This means that all FY10-11 reservations must be completed in SAP no later than 2:00 p.m. on June 30, 2011.

The cutoff date and time for returning supplies to Central Stores and receive credit for the returned supplies in your FY10-11 budget is noon on Thursday, June 30, 2011. Should you need to return items to Central Stores after the June 30 cutoff, please make your returns after July 1, 2011, and you will receive credit in your FY11-12 budget.

Travel Voucher Cutoff Date

All travel vouchers being charged to FY 10-11 must be received in the Travel Office by 4:00 p.m. on Tuesday, July 5, 2011. The travel period must have begun prior to June 30. Travel vouchers received after July 5 will be charged against FY11-12 budgets.

If you have any questions or concerns, please contact Chris Patterson in Financial Operations at

Thank you.