FY12-13 Requisitions, Reservations,Travel Voucher, and Purchasing-Travel Card Processing Cutoff Dates

Posted on 4/3/2013 10:39:41 AM

Following are important times and dates for completing your Fiscal Year (FY) 12-13 requisitions, reservations, and travel vouchers before we close the fiscal year.

Summary Processing Cutoff Table
Date Time Cutoff Description
June 7, 2013 4:00 p.m. Last day to enter and release (approve) Requisitions for FY 12-13
June 25, 2013 4:00 p.m. Last day to use credit cards for FY 12-13
June 28, 2013 Noon Last day to return supply issues to Central Stores for FY 12-13 credit
June 28, 2013 2:00 p.m. Last day to enter reservations for FY 12-13
July 3, 2013 4:00 p.m. Last day to submit Travel Vouchers to the Travel Office for payment for FY 12-13 budgets

Requisition Cutoff Date

The last day for submitting online requisitions to Procurement Services for processing against your FY 12-13 operating budgets is Friday, June 7, 2013. This means that all FY 12-13 online requisitions must be entered into SAP and released (approved) by the close of business on June 7. Please note that the delivery date for materials being purchased and the rendering date for services being requested must be no later than June 30, 2013.

All requisitions entered into SAP after Friday, June 7, 2013, should be for merchandise being delivered or services being performed after June 30, 2013.

Reservation Cutoff Date

The cutoff date and time for submitting online reservations to Central Stores for processing against your FY 12-13 operating budgets is 2:00 p.m. on Friday, June 28, 2013. This means all FY 12-13 reservations must be completed in SAP no later that 2:00 p.m. on June 28.

The cutoff date and time for returning supplies to Central Stores and receiving credit for the returned supplies in your FY 12-13 operating budget is noon on Friday, June 28, 2013. Should you need to return items to Central Stores after the June 28 cutoff, please make your returns after July 1, 2013, and you will receive credit in your FY 13-14 budget.

Travel Voucher Cutoff Date

All travel vouchers being charged to FY 12-13 must be received in the Travel Office by 4:00 p.m. on Wednesday, July 3, 2013. The travel period must have begun prior to June 30. Travel vouchers received after July 3 will be charged against your FY 13-14 budgets.

Purchasing Card and Travel Card Cutoff Date

To have purchases under these programs charged to your FY 12-13 budgets, please complete the purchases before June 25, 2013. This will allow the transaction to process in time to be included in the June 27 card cycle end date. Any purchases under these programs that process after June 27 will be expensed against your FY 13-14 budgets.

If you have any questions or concerns, please contact Chris Patterson in Financial Operations at cpatter@iup.edu.

Thank you.