Thanks to all our alpha testers for their help and patience as we get out new CMS into shape. As you’ve no doubt noticed, the Web Team is still working out the best ways for our authors and approvers to get things done in Ektron, documenting how things works, and so forth.
The best place to look for updates on what’s going on with the CMS transition is the Web Team site. We’re working on getting all of our documentation on the site, so always look here first when you have questions. (And feel free to e-mail or call if you can’t get the answers you need on the web.)
With your help, we’ve learned a lot over the last week.
Plan your site structure first. Moving content blocks around in the Workarea isn’t the easiest thing to do. So planning upfront helps a lot. Consult your content inventory as well as the descriptions of what goes in each folder—and talk to the Web Team if you have questions.
Always preview your work in the browser. In Preview mode, you can see changes that haven’t been approved or published yet. It’s the best way to proof your work before sending it into the workflow. To use Preview mode, log in to Ektron, click the “Preview” button, then navigate to the page you’ve updated.
Avoid using Dreamweaver or FrontPage. Because you can access the HTML source code in the Ektron Workarea, it is very tempting to try to save time by pulling out a tool you’re familiar with—then pasting the HTML code you make back into the Workarea. Don’t. The HTML generated by these tools—especially positioned “layers” and inline font tags—can interfere with our layout templates in all sorts of unforeseen ways. It leaves give a mess to clean up, and ends up taking more time in the long run.
Use the “Paste Text” button. That’s the clipboard with the T on it. This is especially important when cutting and pasting from your old site to the new one. A regular paste will retain all the font sizes, layers, etc. from the old look and feel. Using “Paste Text” strips all that out, which will allow Ektron to automatically adapt it to the new look and feel.
You may need to put back some bold text, italic text, and lists once after using the paste text button, but this takes much less time than stripping out all the unneeded cruft from the old site.
Everything changes. Here are some of the changes we’ve made over the last week:
(We’re also looking into how you can track the status of your items as they pass through workflow. The answer involves using the Reports available on the SmartDesktop. We’ll post detailed instructions when we have them.)
These changes should be coming soon. I’d like to say “in the next week,” but I won’t, since other changes might end up taking a higher priority.
The Workarea will become more WYSIWYG. What you see in the Workarea is definitely not what you get in the browser. We’re working to make sure you see the same fonts and styles in the Workarea as you see on the public site. Due the way Ektron works—where the same content can appear in multiple places—we’ll never have a completely WYSIWYG environment. But we’ll be getting a lot closer.
Easier Tables of Contents with the toc template We’ll be updating the toc template to automatically show a list of every item in a folder—which should make it much easier to handle large amounts of content.
There are many other changes in the works. We’ll let you know as they roll out.