Fiscal Year 2013–2014 Requisition, Reservation, and Travel Voucher Cutoff Dates

Posted on 6/2/2014 2:00:05 PM

Following are important times and dates for completing your Fiscal Year (FY) 2013–2014 requisitions, reservations, and travel vouchers before we close the fiscal year.

Summary Processing Cutoff Table
Date Time Cutoff Description
June 9, 2014
4:00 p.m. Last day to enter and release (approve) Requisitions for FY 13-14
June 25, 2014 4:00 p.m. Last day to use credit cards for FY 13-14
June 30, 2014 Noon Last day to return supply issues to Central Stores for FY 13-14 credit
June 30, 2014 2:00 p.m. Last day to enter reservations for FY 13-14
July 3, 2014 4:00 p.m.

Last day to submit Travel Vouchers to the Travel Office for payment for FY 13-14 Budgets

Requisition Cutoff Date

The last day for submitting online requisitions to Procurement Services for processing against your FY 2013–2014 operating budgets is Monday, June 9, 2014. This means that all FY 2013–2014 online requisitions must be entered into SAP and released (approved) by the close of business on June 9. Please note that the delivery date for materials being purchased and the rendering date for services being requested must be no later than June 30, 2014.

All requisitions entered into SAP after Monday, June 9, 2014, should be for merchandise being delivered or services being performed after June 30, 2014.

Reservation Cutoff Date

The cutoff date and time for submitting online reservations to Central Stores for processing against your FY 2013–2014 operating budgets is 2:00 p.m. on Monday, June 30, 2014. This means all FY 2013–2014 reservations must be completed in SAP no later that 2:00 p.m. on June 30.

The cutoff date and time for returning supplies to Central Stores and receiving credit for the returned supplies in your FY 2013–2014 operating budget is noon on Monday, June 30, 2014. Items returned after this cutoff will be credited to your FY 2014–2015 budget.

Travel Voucher Cutoff Date

All travel vouchers being charged to FY 2013–2014 must be received in the Travel Office by 4:00 p.m. on Thursday, July 3, 2014. The travel period must have begun prior to June 30. Travel vouchers received after July 3 will be charged against your FY 2014–2015 budgets.

Purchasing Card and Travel Card Cutoff Date

To have purchases under these programs charged to your FY 2013–2014 budgets, please complete the purchases before June 25, 2014. This will allow the transaction to process in time to be included in the June 27 card cycle end date. Any purchases under these programs that process after June 27 will be expensed against your FY 2014–2015 budgets.

If you have any questions or concerns, please contact Chris Patterson in Financial Operations at

Thank you.