Fiscal Year 2015-16 Processing Cutoff Dates

Posted on 4/4/2016 2:36:37 PM

Following are important times and dates for completing your Fiscal Year (FY) 2015-16 requisitions, reservations, travel vouchers, and credit card purchases before we close the fiscal year.

Summary Processing Cutoff

 DateTime
Cutoff Description
 June 3, 2016
4:00 p.m.
Last day to enter and release (approve) requisitions for FY 2015-16
 June 23, 2016
4:00 p.m.
Last day to use credit cards for FY 2015-16
 June 30, 2016
Noon
Last day to return supply issue to Central Stores for FYI 2015-16 credit
 June 30, 2016
2:00 p.m.
Last day to enter reservations for FY 2015-16
July 1, 2016
4:00 p.m.
Last day to submit travel vouchers to the Travel Office for payment from the FY 2015-16 budgets

 

Requisition Cutoff Date

The last day for submitting online requisitions to Procurement Services for processing against your FY2015-16 operating budgets will be Friday, June 3, 2016. This means that all FY 2015-16 Online Requisitions must be entered into SAP and released (approved) by the close of business on June 3.

Please note that the delivery date for materials being purchased and the rendering date for services being requested must be no later than June 30, 2016.    

All requisitions entered into SAP after Friday, June 3, 2016, should be for merchandise being delivered or services being performed after June 30, 2016

Reservation Cutoff Date  

The cutoff date and time for submitting online reservations to Central Stores for processing against your FY 2015-16 operating budgets is 2:00 p.m. on Thursday, June 30, 2016. This means that all FY 2015-16 reservations must be completed in SAP no later than 2:00 p.m. on June 30.   

The cutoff date and time for returning supplies to Central Stores and receive credit for the returned supplies in your FY 2015-16 budget is noon on Thursday, June 30, 2016. Items returned after this cutoff will be credited to your FY 2016-17 budget.

Travel Voucher Cutoff Date  

All travel vouchers being charged to FY 2015-16 must be received in the Travel Office by 4:00 p.m. on Friday, July 1, 2016.  The travel period must have begun prior to June 30. Travel vouchers received after July 1 will be charged against FY 2016-17 budgets.

Purchasing Card, Travel Card and Ghost Card (Staples Advantage) Cutoff Date

To have purchases under these programs charged to your FY 2015-16 budgets please complete the purchases on or before June 23, 2016. This will allow the transaction to process in time to be included in the June 27 card cycle end date. Any purchases under these programs that process after June 27 will be expensed against your FY 2016-17 budgets.

If you have any questions or concerns please contact Chris Patterson in Financial Operations at cpatter@iup.edu.

Office of Financial Operations