This is the first in a series of tips for web maintainers. The Web Team will be posting hints and tips about the CMS, MyIUP, IUP Mobile, and the interactive map each week.
PDFs, Word documents, Excel spreadsheets, PowerPoint decks: in the Ektron CMS Workarea, they belong in your content folders, not the Ektron library.
Why do we bring this up? Since 2010 or so, we’ve had Ektron configured so that web maintainers couldn’t put document files in the Ektron library (where photos and other images are stored). But sometime in our ongoing website redesign process, that rule was accidentally removed—and we didn’t realize what had happened until we saw new PDFs sitting in the Ektron library.
We’ve put back the rule to block documents from being uploaded to the library, which makes it a good time to remind everyone about why documents belong in your content folders:
Documents in the library:
Documents in content folders:
great example of a well-done collection of PDFs from Safety Sciences.
To learn how to upload documents to your content folders, see our how-to about
working with PDFs and other files, which is available in our
If you already have documents in your Ektron library, we recommend uploading them as regular content, updating any links to them, and removing them from the Ektron library. This will ward off broken links in the future.