2019 Year-End Payroll Information

Posted on 12/4/2019 8:46:56 AM

The following information is provided to assist in completing year-end payroll processing, to ensure IRS Form W-2s are prepared accurately and timely, and to allow preparation for 2020 earnings.

Final Pay Date for 2019

The final pay date for the 2019 calendar year will be Friday, December 20, 2019. 

  • All staff timesheets and employment changes need to be processed by close of business on Wednesday December 11, 2019.
  • Student hours must be approved by noon on Monday December 9, 2019.

For those employees receiving checks, they will be mailed to your home address from Harrisburg.

  • If you are interested in changing to direct deposit, please complete the Direct Deposit form located on the Payroll Services website under Forms and submit the form in person to G-11 Sutton Hall.

First Pay Date for 2020

The first day date for the 2020 calendar year will be Friday. January 3, 2020.

For those employees receiving checks, they will be mailed to your home address from Harrisburg. 

  • If you are interested in changing to direct deposit, please complete the Direct Deposit form located on the Payroll Services website under Forms and submit the form in person to G-11 Sutton Hall.

2019 W-2 Distribution Delivery

It is projected that IRS Form W-2s for 2019 will be available for distribution during mid-January.

Please review the address information on your pay statement to ensure your IRS Form W-2 and other payroll/benefit documents are mailed to your correct address.

2020 Tax-Sheltered Annuity/Deferred Compensation Plans

The maximum annual contributions to tax-sheltered annuity 403(b) plans and deferred compensation 457(b) plans for tax year 2020 is $19,500.00. Employees age 50 and older have the opportunity to contribute an additional $6,500.00 in 2020 under the “50+ catch-up” provision for each plan. 

2020 Social Security Wage Base

The maximum wage base for Social Security tax for year 2020 is $137,700.00. The Social Security tax rate remains 6.2 percent, and the maximum Social Security tax employers and employees each pay in 2020 is $8,537.40.

Medicare tax rate remains at 1.45 percent. As in prior years, there is no limit to the wages subject to the medicare tax.

Claiming “Exempt” on IRS Form W-4

The 2019 Form W-4 for employees who have claimed “exempt” from withholding expires February 17, 2020.

  • To continue to be exempt from withholding beyond February 17, 2020, employees must file a 2020 Form W-4 by February 17.
  • If an employee does not meet this deadline, he/she must be taxed based on the last Form W-4 on file that did not claim exemption from withholding; or if the employee did not file a Form W-4, he/she must be taxed based on a marital status of single with zero exemptions.
  • Changes to Form W-4 can be submitted through the Employee Self Services (ESS) portal > Employee Self Service > Payroll > W-4 Information