Important! Fiscal Year 08-09 Processing Cutoff Dates

Posted on 4/15/2009 2:44:22 PM

Don’t miss the processing cutoff dates for Fiscal Year 08–09 Requisitions, Reservations, and Travel Vouchers.

Following are important times and dates for completing your Fiscal Year (FY) 08-09 Requisitions, Reservations, and Travel Vouchers before we close the fiscal year. Please do not wait until the last minute to enter your Requisitions and Reservations being funded by your FY08-09 budgets into SAP. Purchasing Staff need sufficient time to make the appropriate arrangements prior to the close of the fiscal year which ends June 30, 2009.

Requisition Cutoff Date

The last day for submitting On-line Requisitions to Purchasing for processing against your FY08-09 operating budgets will be Tuesday, June 9, 2009. This means that all FY08-09 On-line Requisitions must be entered into SAP and released (i.e., approved) by the close of business on June 9. Please note that the delivery date for materials being purchased and the rendering date for services being requested must be no later than June 30, 2009.  

All Requisitions entered into SAP after Tuesday, June 9, 2009, should be for merchandise being delivered or services being performed between July 1, 2009, and June 30, 2010.

Reservation Cutoff Date

The cutoff date and time for submitting On-line Reservations to Central Stores for processing against your FY08-09 operating budgets is 2:00 pm. on Friday, June 26, 2009. This means that all FY08-09 Reservations must be completed in SAP no later than 2:00 pm. on June 26.

The cutoff date and time for returning supplies to Central Stores and receive credit for the returned supplies in your FY08-09 budget is Noon on Friday June 26, 2009. Should you need to return items to Central Stores after the June 26 cutoff, please make your returns after July 1, 2009, and you will receive credit in your FY09-10 budget.

Travel Voucher Cutoff Date

All travel vouchers being charged to FY08-09 must be received in the Travel Office by 4:00 pm on Thursday, July 2, 2009. The travel period must have begun prior to June 30. Travel vouchers received after July 2 will be charged against FY09-10 budgets.

Summary Processing Cutoff Table:

  • 4:00 p.m., June 09, 2009 — Last day to enter and release (approve) Requisitions for FY08-09
  • 2:00 p.m., June 26, 2009 — Last day to enter Reservations for FY08-09
  • Noon, June 26, 2009 — Last day to return supply issues to Central Stores for FY08-09 credit
  • 4:00 p.m., July 02, 2009 — Last day to submit Travel Vouchers to the Travel Office for payment from FY08-09 budgets

If you have any questions or concerns please contact Chris Patterson in Financial Operations (