Fiscal Year 2009–2010 Cutoff Dates

Posted on 4/6/2010 11:53:43 AM

Following are important times and dates for completing your Fiscal Year 2009/2010 requisitions, reservations, and travel vouchers before we close the fiscal year.

Please do not wait until the last minute to enter your requisitions and reservations being funded by your FY 09–10 budgets into SAP. Purchasing staff members need sufficient time to make the appropriate arrangements prior to the close of the fiscal year, which ends June 30, 2010.

Requisition Cutoff Date

The last day for submitting on-line requisitions to Purchasing for processing against your FY 09–10 operating budgets will be Tuesday, June 8, 2010. This means that all FY 09–10 on-line requisitions must be entered into SAP and released (i.e. approved) by the close of business on June 8. Please note that the delivery date for materials being purchased and the rendering date for services being requested must be no later than June 30, 2010. 

All requisitions entered into SAP after Tuesday, June 8, 2010, should be for merchandise being delivered or services being performed between July 1, 2010, and June 30, 2011.

Reservation Cutoff Date

The cutoff date and time for submitting on-line reservations to Central Stores for processing against your FY 09–10 operating budgets is 2:00 p.m. Tuesday, June 29, 2010. This means that all FY 09–10 reservations must be completed in SAP no later than 2:00 p.m. June 29, 2010.

The cutoff date and time for returning supplies to Central Stores and receiving credit for the returned supplies in your FY 09–10 budget is noon Friday June 25, 2010. Should you need to return items to Central Stores after the June 25 cutoff, please make your returns after July 1, 2010, and you will receive credit in your FY 10–11 budget.

Travel Voucher Cutoff Date

All travel vouchers being charged to FY 09–10 must be received in the Travel office by 4:00 p.m. Friday, July 2, 2010. The travel period must have begun prior to June 30. Travel vouchers received after July 2 will be charged against FY 10–11 budgets.

Summary Processing Cutoff Table

  • 4:00 p.m. June 8, 2010: Last day to enter and release (approve) requisitions for FY 09–10
  • 2:00 p.m. June 29, 2010: Last day to enter reservations for FY 09–10
  • Noon June 25, 2010: Last day to return supply issues to Central Stores for FY 09–10 credit
  • 4:00 p.m. July 2, 2010: Last day to submit travel vouchers to the Travel office for payment from FY 09–10 budgets

If you have any questions or concerns, please contact Chris Patterson in Financial Operations (

Thank you.