Reminder of Fiscal Year 2009–2010 Cutoff Dates

Posted on 6/3/2010 10:20:55 AM

Following are important times and dates for completing your Fiscal Year (FY) 09/10 requisitions, reservations, and travel vouchers before we close the fiscal year.

Please do not wait until the last minute to enter your requisitions and reservations being funded by your FY09-10 budgets into SAP. Procurement staff needs sufficient time to make the appropriate arrangements prior to the close of the fiscal year which ends June 30, 2010.

Summary Processing Cutoff Table:

  • 4:00 p.m., June 8, 2010: Last day to enter and release (approve) requisitions for FY09-10
  • 2:00 p.m., June 29, 2010: Last day to enter reservations for FY09-10
  • Noon, June 25, 2010: Last day to return supply issues to Central Stores for FY09-10 credit
  • 4:00 p.m., July 2, 2010: Last day to submit travel vouchers to the Travel Office for payment from FY09-10 budgets

Requisition Cutoff Date

The last day for submitting on-line requisitions to Procurement Services for processing against your FY09-10 operating budgets will be Tuesday, June 8, 2010. This means that all FY09-10 on-line requisitions must be entered into SAP and released (i.e., approved) by the close of business on June 8. Please note that the delivery date for materials being purchased and the rendering date for services being requested must be no later than June 30, 2010.

All requisitions entered into SAP after Tuesday, June 8, 2010, should be for merchandise being delivered or services being performed between July 1, 2010, and June 30, 2011.

Reservation Cutoff Date

The cutoff date and time for submitting on-line reservations to Central Stores for processing against your FY09-10 operating budgets is 2:00 p.m. on Tuesday, June 29, 2010. This means that all FY09-10 reservations must be completed in SAP no later than 2:00 p.m. on June 29, 2010.

The cutoff date and time for returning supplies to Central Stores and receive credit for the returned supplies in your FY09-10 budget is noon on Friday June 25, 2010. Should you need to return items to Central Stores after the June 25 cutoff, please make your returns after July 1, 2010, and you will receive credit in your FY10-11 budget.

Travel Voucher Cutoff Date

All travel vouchers being charged to FY 09-10 must be received in the Travel Office by 4:00 p.m. on Friday, July 2, 2010. The travel period must have begun prior to June 30. Travel vouchers received after July 2 will be charged against FY10-11 budgets.

If you have any questions or concerns, please contact Chris Patterson in Financial Operations at