Payroll Services

  • In response to the COVID-19 pandemic, the Office of Payroll Services is in “Remote Work Status.” Our offices are closed to the public until further notice. We are maintaining normal business hours.

    Please use the following email addresses to communicate inquiries, documents, timesheets, and issues:

    Fall 2020 Student Employment Instructions

    • Students may work during the 2020–21 academic year if:

      • there is work for the student and it can be done remotely; or

      • if the department is not working remotely, there is work for the student in the office and he/she follows all safety protocols.

    • If your student is no longer working in your department after summer 2020 (8/14/20), please complete the Student Employment Change form or send the notification via eTime.

    • Please check first eligibility for 2020–21 Fall Federal Work Study (FWS) on MyIUP > Personal Info > Federal work study eligibility for potential student workers link. Questions regarding a student’s eligibility should be sent to financial-aid@iup.edu.

    • If your student will continue to work in the same department, please complete the Student Employment Profile Sheet and send it to human-resources@iup.edu. Please include “Fall 2020 Position” in the subject line.

    • If you are employing a new student in your department, after hiring the student through Hire a Hawk and receiving a work authorization email with your student’s start date, please complete the Student Employment Profile Sheet and send it to human-resources@iup.edu. Please include “Fall 2020 Position” in the subject line.

      Student records will be locked in eTime on Monday, August 17, 2020, until a fall 2020 profile sheet is received and processed.

    All printed paychecks will be mailed to the address on record and will not be available for pickup at the Payroll Office located at G11 Sutton Hall.

    If you are in need of a copy of your W-2, active employees should first check your Employee Self Service profile for the electronic version. Separated employees and those who have not yet elected an electronic W-2, please complete the W-2 Reissue Request form.

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