Office of Engagement and University Events

Examples include Faculty Forum, Opening of the Academic Year and Reception, President’s Box at football games, lunches/dinners hosted by the President, President’s Holiday Party for his staff.

Role of Office of Engagement and University Events: On-site expertise. Responsible for the full scope of the event.

Funding: The President’s Office pays for the event.

Examples include Family Weekend, ribbon-cutting ceremonies, groundbreaking ceremonies, naming ceremonies, open houses, Council of Trustees meetings, Crimson Huddles, pre-basketball receptions, Commencement and receptions, Freshman Convocation, faculty receptions, welcome receptions, Service Awards Luncheon, 911 Ceremony, Distinguished Alumni Gala, Celebration of Philanthropy, Volunteer Appreciation Breakfast, Athletics Hall of Fame.

Role of Office of Engagement and University Events: On-site expertise. Responsible for much of the event, including invitations, food arrangements, music, flowers, etc. Often will be part of a committee effort.

Funding: Procuring funds for the event is the responsibility of the sponsoring unit or department. Request for funding support from the President may be requested through the appropriate channels. The President may be paying for his part in the event.

Examples include Museum Gala, search committees, Homecoming Weekend, New Faculty Orientation Luncheon.

Role of Office of Engagement and University Events: The Engagement and University Events Office can make recommendations in an advisory capacity, but are not responsible for the total event. Not necessary for on-site expertise (at the discretion of the Engagement and University Events Office).

Funding: Procuring funds for the event is the responsibility of the sponsoring unit or department. Request for funding support from the President may be requested through the proper channels.

Examples include Rotary Club reception/dinner, Leader’s Circle (President’s Medal of Distinction), Senator Pittman Event, US Naturalization Ceremony.

Role of Office of Engagement and University Events: The Engagement and University Events Office makes recommendations. Not necessary for on-site expertise (at the discretion of the Engagement and University Events Office).

Funding: It should be a direct bill/private pay to the responsible person/group.