Inclement Weather and Other Natural Disasters Essential Employee List

Essential Employees for Inclement Weather and Other Natural Disasters

• An email notification is sent during the fall semester to all employees occupying an essential position.
• Employees who are designated as "essential" are required to work when a partial or full-day closing has been authorized by the president or his/her designee due to inclement weather or other environmental factors.
• If a department rotates this responsibility each year, the supervisor will notify the employees designated as "essential" each year.

Per Management Directive, 530.17 Amended on Partial and Full-Day Closings of State Offices regarding compensation and leave:

c. Full-Day Closings.

1. When a full-day closing is authorized, "NON-ESSENTIAL" employees, employees who are in non-essential operations, will be authorized to be absent from work. Such employees will be compensated at their regular rate of pay. The hours for which such employees are paid but do not work because of an authorized full-day closing will not be counted as hours worked for overtime purposes.
2. "ESSENTIAL" employees, employees who are required to work when a full-day closing has been authorized, shall be compensated at their regular rate of pay. They will not be given time off at a later date for hours worked during such a period. If employees who are required to work do not report to work when a full-day closing has been authorized, they shall not be paid for the hours they would normally have worked during such period unless there is a valid and compelling reason for their absence. The hours which employees work during the period of a full-day closing will be counted as hours worked for overtime purposes.
3. Employees on an approved absence when a full-day closing is authorized shall be charged with the period of such absence. The hours of employees on paid absence will be counted as hours worked for overtime purposes in accordance with overtime policies. When a full-day closing is announced prior to the actual day of closing, employees may cancel approved requests for absence if done so before the end of their full scheduled workday, or work shift immediately preceding the full-day closing.
4. Employees not scheduled to work when a full-day closing is authorized shall have that day charged as a scheduled day off and shall not be given time off at a later date or additional pay.
5. Employees working on an alternate work schedule when a full-day closing of their offices is authorized shall not be required to use paid or unpaid absence or to work additional hours to fulfill the hours required by the alternate work schedule.