Project Storage Procedures

Project storage within the Central Storeroom is a service offered to our campus customers.

Short-term storage may be available for a maximum time of six months and must be pre-approved prior to the items' move to the Robertshaw Building. Be sure to follow the procedures below before entering a work order to have the items moved.

If storage is required for more than six months, please contact the Central Storeroom to discuss options.

For Items to Be Stored Coming through Receiving

The department requesting storage of project material can send

an email to central-storeroom@iup.edu email should include:

1. Project name
2. Project date information
   1. Expected delivery date to RSM (if known)
   2. Project beginning date
   3. Project completion date
3. Purchase Order numbers of all orders involved
4. Contact name, telephone number, and email of person in charge of project
5. Disposition/delivery date (one of the following)
   1. Delivery to be made once all material has arrived
   2. Delivery to be made on a certain date
   3. Delivery to be made when contacted by ______________
6. Delivery Information (building, room, attention of)

When items are received at RSM, the requesting department will need to come to Receiving and confirm, or sign for the materials received. Receiving will place a large note on the item/skid to be stored.

Delivery arrangements of project material will be made by Receiving/Central Storeroom according to the disposition/delivery date given on initial email to the project location.

For Items to Be Stored NOT Coming through Receiving

The department requesting storage of project material can send

an email to central-storeroom@iup.edu email should include:

1. Project name
2. Project date Information
   1. Date being sent to Project Storage
   2. Project Beginning Date
   3. Project Completion Date
3. Description of items that will be stored
4. Where are the items coming from?
5. Contact name, telephone number, and email of person in charge of project
6. Disposition/delivery date (one of the following)
   1. Delivery to be made once all material has arrived.
   2. Delivery to be made on a certain date.
   3. Delivery to be made when contacted by ______________
7. Delivery information (building, room, attention of)

Requesting person will need to enter a workorder to have project material delivered to the receiving dock; attention Project Storage. Please place a large note on the items with department name and contact name.

Delivery arrangements of project material will be made by Receiving/Central Storeroom according to the disposition/delivery date given on initial email to the project location.

On-Campus Project Materials (aka, project leftovers to be stocked and maintained by the Central Storeroom)

Project manager or representative from Engineering and Construction will work with the Central Storeroom to identify project materials that will be maintained by the central storeroom. This will include materials such as leftovers to be used as replacement parts and/or repairs, items to be stocked pertinent to the new area (as serviced by the project), and new items to be added to the storeroom as needed to maintain the project completed.

Once items have been identified:

1. New material will be created within the Central Storeroom
   1. New material number will be given to the items
   2. MRP will be determined by gaining information from project manager and/or E&C
   3. Storage location will be determined
   4. Item will now be a part of the Central Storeroom inventory and available to those in need