On Friday, April 3, 2020, we announced that we
were following the Governor’s extension of Paid Administrative Leave through
April 10, 2020 for all non-APSCUF employees. We know this is a stressful
time and want to provide you with additional information regarding what will
happen after April 10, 2020.
For those employees performing essential
services on campus or telecommuting they will continue to do so. For
employees who are currently not working or unable to telecommute, the System
will also follow the Governor’s direction for the leave extension.
Beginning April 11, 2020, those employees
currently not working or unable to telecommute will have the option to use their
own leave or unpaid leave while maintaining health benefits. This is an
alternative to furloughs that allows employees to keep their health benefits
and have flexibility from a range of leave options that are best for them.
We know that this is a difficult and stressful
time and the decisions we face are equally difficult as we work to fight the
spread of the virus. If you have any questions regarding your work status,
please do not hesitate to reach out to your Associate Vice President or
Department Director. For those impacted employees, additional information is
Thank you for everything you do for our
universities and our communities.
Employee Information: University work locations will continue to
operate but only to provide life sustaining operations until at least April 30,
2020, in order to slow the spread of COVID-19.
Administrative leave due to COVID-19 will be
extended through Friday, April 10, 2020: Employees who are reporting to work or are
telecommuting should continue to do so.
Below is more detailed information for
impacted employees. Please click on the subject to view more information:
Through April 10, 2020...
Beginning April 11, 2020: Employees for whom work IS available...
Beginning April 11, 2020: Employees for whom NO work is available. (Employees Who Are Not Working or Not Telecommuting)...
Can I use my accrued and/or anticipated
annual leave, or accrued/anticipated personal leave if there is no work
available for me due to COVID-19?
Can my supervisor deny the use of
accrued or anticipated annual or personal leave related to lack of work during
Can I use accrued compensatory leave
(aka “Comp Leave”) if there is no work available for me due to COVID-19?
Can my supervisor deny the use of
compensatory leave related to lack of work during COVID-19?
Can I use my accrued and/or anticipated
sick leave if there is no work available for me due to COVID-19?
If I use sick leave because I am sick
or injured for any reason including sickness due to COVID-19, do I still need a
note from my doctor?
Can my supervisor deny the use of sick leave
related to lack of work during COVID-19?
Can I use approved leave without pay
(LWOP) instead of using all my paid leave during this time?
Can I use a combination of LWOP and
paid leave during this time?
I still responsible to pay the employee health care contribution if I use LWOP?
I earn leave or seniority while on unpaid leave?
I am currently on administrative leave due to work not being available can I
apply for FFCRA leave?
Department of Public Health – Coronavirus Information
for Disease Control – Coronavirus Information
Q&A for student workers, graduate assistants, and teaching associates (updated April 5, 2020)
Does it matter if a student worker position was funded using federal work study or state funds?
No, all student workers will be treated the same.
Can student workers continue to work?
Yes. With many offices closed to the public and
regular employees working remotely, a student worker should
not be onsite working under the current situation. That said, if there is work a student worker
could perform remotely, they are permitted to do so. All hours worked by a student worker will be
submitted and approved by their supervisor using eTime as is the current
Can students be reassigned different work?
of student workers can assign different work from what the student may have
been doing historically. The work should
not be bargaining unit work, and the work should still be supervised by a
bargaining unit member or a manager. If
students will be transferred to another department under a different cost
center, please reach out to Student Payroll at firstname.lastname@example.org.
What if there is no work for a student to do remotely? Will they still get paid?
there is no work a student can perform remotely, students will continue to get
paid. Payments will be calculated using
the average hours of the three full pay periods prior to Spring Break, pay
periods ending 1/31/20, 2/14/20, and 2/28/20.
In no case can the payment(s) exceed a student’s allowable hours or
exceed their allowable award if funded by financial aid.
What if there is work for a student to do remotely, but he/she chose not to work?
The student should not receive the average salary payment. This situation should be considered a voluntary resignation. The supervisor should separate the student through eTime.
What if I’m allowed to work, but I’m not getting as many hours as I got before break?
Students should submit actual hours worked in eTime.
Supervisors should approve hours according to normal schedule.
Payroll staff will ensure students receive
payment for the higher of two amounts—either actual hours worked, or the amount
explained in Q4, the average of the three full pay periods prior to Spring
When will the average salary payments start? End?
average salary calculation payment will be on April 10, 2020. The final payment will be May 22, 2020.
How will I know how much my average salary calculation is?
employees can log into eTime and review the hours submitted for the pay periods
in Q4. The gross payment can be
calculated by multiplying the hours by the hourly rate and dividing by the
number of pay periods in which hours were recorded. See the examples below:
Can graduate assistants work remotely?
Yes. The work must be suitable to their graduate assistantship, tied to their academic program.
Will graduate/teaching assistants continue to get paid?
Graduate assistants will continue to receive their stipends as previously arranged.
How will a student get their paper paycheck?
paycheck will be mailed from the State System of Higher Education to the permanent address on
record in SAP. At this time, no new
direct deposit enrollments are being accepted for existing employees.
In response to the COVID-19 pandemic, the Office of Human Resources is in “Remote Work Status.” All HR Offices are closed to the public until further notice. We are maintaining normal business hours. If you need assistance, please contact those listed below via email
The Office of Human Resources provides personalized services through a team of qualified experts. Services provided include the administration of employee and labor relations, employee recruitment and placement, benefits, classification, compensation,
and payroll services for faculty, staff, and students.
Canceled: Eat Right 4 Life Program
Retirement Counselor Onsite Visits Temporarily Suspended
Deferred Compensation Meetings in March Canceled
Canceled: PNC Home Ownership Seminar on April 1
Tobacco-Cessation Program Begins Next Week
Free Home Ownership Seminar Presented by PNC on April 1
Reminder: Register Your Spring 2020 Events Involving Minors