For more specific information, please refer to the POA Collective Bargaining Agreement, Article 12: Vacations or the SPFPA Memo of Understanding, Recommendation 12: Vacations.
Annual leave is to be used for absences for vacation purposes. Annual leave must be scheduled in advance and shall be granted subject to management's responsibility to maintain efficient operations.
SPFPA/POA employees earn paid annual leave on a biweekly basis as a percentage of regular hours paid. To earn annual leave employees must be permanent or, if temporary, must have worked at least 750 regular hours by the end of the last full pay period in each calendar year.
The percentage of annual/vacation hours earned per biweekly pay depends on the employee's leave service credit and most recent date of hire. Leave service credit includes all periods of service in an active pay status (paid at least one hour in a pay period) as a State System and/or Commonwealth Employee.
For employees with a 37.5 hour workweek:
| Years of Service (YOS) | Rate | Hours per pay | Days per year | Hours per year |
|---|---|---|---|---|
| First 3 YOS | 2.70% | 2.03 |
7 |
52.50 |
| 3-15 YOS | 5.77% | 4.33 | 15 | 112.50 |
| 15-25 YOS | 7.70% | 5.78 | 20 | 150 |
| Over 25 YOS | 10.0% | 7.50 | 26 | 195 |
For employees with a 40 hour workweek:
| Years of Service (YOS) | Rate | Hours per pay | Days per year | Hours per year |
|---|---|---|---|---|
| First 3 YOS | 2.70% | 2.16 |
7 |
56 |
| 3-15 YOS | 5.77% | 4.62 | 15 | 120 |
| 15-25 YOS | 7.70% | 6.16 | 20 | 160 |
| Over 25 YOS | 10.0% | 8.00 | 26 | 208 |
- For the first three years of service, annual leave is earned at a rate of 2.70 percent of regular hours paid or 2.16 hours per pay for full-time employees working a 40.00 hour week/80 hours biweekly work schedule, and 2.03 hours per pay for full-time employees working a 37.50 hour week/75 hours biweekly work schedule.
- More than 3 years to 15 years of service, annual leave is earned at a rate of 5.77 percent of hours paid or 4.62 hours per pay for full-time employees working a 40.00 hour week/80 hours biweekly work schedule, and 4.33 hours per pay for full-time employees working a 37.50 hour week/75 hours biweekly work schedule.
- More than 15 years to 25 years of service, annual leave is earned at a rate of 7.7 percent of hours paid or 6.16 hours per pay for full-time employees working a 40.00 hour week/80 hours biweekly work schedule, and 5.78 hours per pay for full-time employees working a 37.50 hour week/75 hours biweekly work schedule.
- More than 25 years of service, annual leave is earned at a rate of 10 percent of hours paid or 8 hours per pay for full-time employees working a 40.00 hour week/80 hours biweekly work schedule, and 7.50 hours per pay for full-time employees working a 37.50 hour week/75 hours biweekly work schedule.
- Submit your time off work appropriately on a timesheet using the reason code, Annual Leave.
- Requests to use paid annual leave must be made in advance of the absence unless the employee has been approved to use annual leave as FMLA Leave.
- Permanent employees must have at least 30 calendar days of service before annual leave can be used.
- Permanent employees with less than one year of service may only request to use annual leave that has been earned to date. They may not anticipate leave within their first year of service.
- Employees with more than one year of service may request to use annual leave that is expected to be earned in the current leave calendar year.
- Unused annual leave may be carried over from one leave calendar year to the next up to a maximum of 45 days.
- Annual leave in excess of 45 days that is not used within the first seven pay periods of the new leave calendar year is converted to sick leave up to the maximum sick leave accumulation.
Employees who retire, resign, or otherwise separate from the university are entitled to receive a payout of unused annual leave. The payout is based on the number of days available on the last day of employment and the employee's salary at the time of separation.